Vendor Information

Vendor Accessibility Compliance

Beginning April 24, 2026, federal law requires that governmental entities, such as the City of Bloomington (“City”), must comply with the Rule on the Accessibility of Web Content and Mobile Apps Provided by State and Local Governments, including adherence to Web Content Accessibility Guidelines. The City intends to meet (WCAG) Version 2.2 standards. This requirement will impact the City’s vendors and contractors; therefore, this email is intended to notify you of your obligation to provide accessible digital services and deliverables.

Vendors and contractors with the City must ensure all bid documents, reports, webpages, invoices, bills, mobile apps, and any other digital services or deliverables (“digital services or deliverables”) under their contracts meet at least the following standards for accessibility: Web Content Accessibility Guidelines (WCAG) Version 2.2, currently available at on the guidelines webpage: https://www.w3.org/WAI/standards-guidelines/wcag/ .

As the City already requires all of its vendors and contractors to comply with local, state, and federal law as part of their contractual responsibilities, the City expects its vendors and contractors to provide accessible documents to the City beginning April 24, 2026. This applies to documents which vendors provide to the City at the beginning (quotes, bid materials, scope of work documents), middle (bills invoices, status updates), and end (print or digital deliverables) of their contractual engagement.

If digital services or deliverables are not made accessible by a vendor or contractor pursuant to these standards, the City may seek remediation services to render the services or deliverables accessible. Contractor shall be responsible for the costs of remediation, which the Department or City may charge Contractor for directly, or deduct from payment owed to Contractor under their Agreement. The City’s preference is that the vendor or contractor supply accessible documents in the first place. Remediation at the vendor or contractor’s expense will only occur if the vendor or contractor fails to voluntarily comply.

To be clear, the City’s expectation that vendors and contractors provide digital services or deliverables that meet the above-mentioned guidelines is not a contractual amendment, but is consistent with the existing requirement that our contracts comply with all local, state, and federal laws. The City cannot accept inaccessible digital services or deliverables without the expectation that they be remediated.

If you have any legal questions about this issue, please, reach out to the City Legal Department at 812-349-3426 and ask to speak with one of the City’s attorneys.