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City of Bloomington, Indiana

Information Group Guidelines and Agreement Form

Thank you for your interest in setting up an informational table at the City of Bloomington Community Farmers' Market. The Parks and Recreation Department is committed to providing an environment where issues can be openly discussed and explored. In order to provide an atmosphere in which open communication can occur without disrupting the other activities of Market, please follow the guidelines (PDF 442.93 KB) for the Saturday Market. The guidelines are paraphrased below.

Locations: Info Alley

There are two areas where groups may set up to distribute information. One has a weekly fee associated with it, and the other does not.

Fee Area - Groups may set up tables on the west side of Market, along the 8th Street entrance, near the Farmers' Market Plaza on the B-Line Trail (see the map on the Agreement Form) during the Saturday Market. There are boundary lines and numbers marked on the pavement indicating the spaces available for groups to set up.

Free Area - Groups may set up on the east side of the B-Line Trail, just north of 8th Street (see the map on the Agreement Form), during the Saturday Market. There are no markings in the grass, but groups should limit their space to approximately 6' x 6' and situate it off the Trail by at least two feet.

Registration and Cost to Participate

  • There is a one-time $10 registration fee for all groups regardless of whether they use the fee area or the free area.
  • Any group interested in tabling in either area must submit the agreement form, pay the $10 registration fee and, if using the fee area, pay at least one week's fee of $10 in advance
  • For groups using the fee area, there is an option to rent and reserve the same space week to week by paying the space fees for all remaining Saturdays in the Market season. There are 35 Markets in 2017 between April 1 and November 25. To reserve for every Market will cost $350 plus the $10 registration fee for a total of $360. Any reservations after the start of the season will be pro-rated through the end of the Market season.
  • Reservations after the start of the season will be pro-rated through the end of the Market season.
  • There will be a meeting for groups to select and reserve a space for the entire season on Tuesday, March 21 at noon in the Council Chambers. Groups who participated starting in 2013, earned one point for each consecutive year of participation through 2016. Groups with the most points will reserve spaces first.

When renting a space by the week, materials need to be turned in to the Parks office one week in advance of tabling or can be turned in to the staff at the Market Information table on the first day the group participates. Groups may pay ahead for multiple weeks and the amount paid ahead will be recorded by Market staff. Please note: paying ahead in this manner does not guarantee a group the use of the same space from week to week. This is only possible when reserving for all the remaining Market Saturdays.

How to Access a Space in the Fee Area

  • Read the 2017 Informational Table Policy for complete information.
  • The Info Alley sign-up board (located on the curb at the east end of Info Alley) is available by 6:30 a.m. (April-September) and 7:30 a.m. (October and November). Groups arriving prior to 6:30 a.m. should keep track of their arrival time for establishing the order of space selection.
  • To claim a space for weekly rental in the fee area, a representative of the group places the group name on the Info Alley sign-up board next to the number that corresponds with the number marked on the pavement of the space desired. There are 22 spaces marked.
  • Each group is limited to one 6' x 6' space.
  • Groups with reserved spaces will have their names affixed to the board next to the space they reserved and are required to be in that space by 8:30 a.m. (April-September) and 9:30 a.m. (October and November) to secure it for the Market day.
  • Groups must wait until 7:45 a.m. (April-September) and 8:45 a.m. (October and November) to access their space for the day, as prior to that time, Info Alley serves as vendor ingress.
  • If all spaces have names next to them, the group name should be placed on the wait list on the opposite side of the sign-up board. Then, at 8:30 a.m. (April-September) and 9:30 a.m. (October and November) a market staff person will determine space availability and groups on the waitlist will select spaces in order of arrival.
  • Groups must vacate their space by 12:45 p.m. each week.
  • Groups are not allowed to save spaces for other groups not yet present.

Unloading/Loading and Parking

There is no vehicle access for info groups to the Market and Info Alley area. City parking restrictions are enforced on Saturdays.

Equipment

Groups must provide their own tables and chairs. Any type of shelter (tent, umbrella, etc.) and/or sign used by a group must fit within the 6' x 6' space and be securely weighted/tied down.

Additional Guidelines

  • Groups may not sell items or actively solicit donations at the Market. A passive donation receptacle is permitted.
  • Any displayed items must be available free of charge.
  • Groups may not give away items intended for human consumption.
  • Groups may not amplify sound.
  • Pets are not permitted in the Market (as defined by the paved area of Showers Common) or on the Farmers' Market Plaza on the B-Line Trail.
  • Smoking is not permitted in the Market, including the Farmers' Market Plaza on the B-Line Trail and Info Alley.
  • Restrooms are available inside City Hall.
  • Saturday, June 17 is The Taste of Bloomington at Showers Common. To accommodate this event, the Market will close at noon. There is limited space in the Market that day. Groups must vacate their spaces by 11:45 a.m.

The registering group representative is responsible for ensuring this information is shared with all members of the group who may be assisting with the information table. If you have questions or concerns please contact Robin Kitowski at (812) 349-3738 or via e-mail at hobsonr@bloomington.in.gov.