Janitorial Services

PURPOSE:

The City of Bloomington Utilities is requesting proposals for Janitorial Services at multiple city utilities facilities located through-out Bloomington, Indiana. The purpose of this request is to provide interested parties with information to enable them to prepare and submit a proposal for the scope of services included in this request. The City of Bloomington Utilities (CBU) intends to use the results of this process to potentially award contracts for Janitorial Services requested in this proposal for the facilities operated by CBU.

BACKGROUND:

The City of Bloomington is located in Indiana. The City of Bloomington Utilities (herein referred to as “CBU”) is part of the City of Bloomington municipal government. This proposal includes the City of Bloomington Utilities Dillman Wastewater Treatment, Monroe Water Treatment Plant, Blucher Poole Wastewater Treatment Plant, and the Service Center.

This Contract, if issued, will be awarded by the City of Bloomington Utilities Service Board, If a contract is awarded, it shall be awarded on the evaluation of work history, experience, use and implementation of A LEED Silver Green Cleaning Program, responsiveness, completeness of proposal documents, and other pertinent factors, in conjunction with the overall total cost estimate for each facility.

The Contractor must comply with the city’s Green Cleaning Policy and Program Plan for LEED Silver for Existing Buildings: Operations and Maintenance. A copy of the city policy is included in this information packet. (Exhibit A) Leadership in Energy and Environmental Design (LEED Silver) is a green building certification program offered by the U.S. Green Building Council (USGBC), which defines “green” standards and practices for sustainable building operations. Additional information is available at https://new.usgbc.org.

SCOPE OF WORK:

To ensure the city procures the most efficient and economical janitorial service, the CBU will use the Request for Proposal (herein referred to as “RFP”) process to procure Janitorial Services. The submitted proposal shall encompass all CBU facilities listed above.

Work shall be performed daily (Sunday through Friday) depending on the facility, between the hours of 6:00 p.m. and 5 a.m. The city observes the holidays listed below. The Contractor is not required to work on the Holidays indicated by underlined days, but may be allowed access for cleaning that requires additional time. Service should be scheduled in such a manner as to ensure facilities are clean and ready to open the next business day.

Below is the list of the Facility Profiles for the City of Bloomington Utilities, which are included in the Scope of Work:

• Dillman Wastewater Treatment: 100 W Dillman Rd, Bloomington, IN 47403
• Monroe Water Treatment Plant: 7470 S Shields Ridge Rd, Bloomington, IN 47401
• Blucher Poole Wastewater Treatment Plant: 5555 N Bottom Rd, Bloomington, IN 47404
• City of Bloomington Utilities Service Center: 600 E Miller Dr., Bloomington, IN 47401

The successful Contractor shall be prepared to fully assume cleaning responsibilities of all facilities within two (2) weeks of notification of contract award. The specific start time will be determined but current contract constraints and the CBU Purchasing Manager.

KEY DEADLINE DATES:

SUBMISSION REQUIREMENTS:

Sealed proposals shall be submitted to the City of Bloomington Utilities at the address shown below. Submittals must include three (2) copies printed on recycled paper and one (1) electronic PDF copy on a flash drive. All submittals shall be clearly marked “Janitorial Services 2024”. Submittals will be due to the address listed below on or before 12:00 p.m. local time, November 22nd, 2024 No emailed, or facsimile offers will be accepted.

Sealed proposals will be opened, and each Proposer’s name will be read aloud at the City of Bloomington

Utilities Service Board Room, which is open to the public. The Proposal Opening is scheduled for November 22nd, 2024, at 12 p.m. local time. It will be held in the CBU Board Room at 600 E Miller Dr., Bloomington, Indiana 47401. Any proposals received after the deadline will not be considered.

Topic: Janitorial Service

Date and Time: Friday, November 22, 2024, 12 p.m. (EST)

Zoom Link: Join the Zoom Meeting by clicking the link below (or copy and paste it into your browser)
https://bloomington.zoom.us/j/81531938398?pwd=ebB4EXCOr5TIqtVLV9aYlIxyfmOU6n.1
Meeting ID: 815 3193 8398
Passcode: 951629

PROJECT DOCUMENTS

Request for Proposals - Janitorial Services 

PROJECT CONTACT

Jose Fuentes

Purchasing Manager

812-327-0805